The Art of Consistency in Word 365: Painting Calm Over Your Documents
Ever opened a document in Word 365 and felt like it was all over the place?
Perhaps there were different fonts, strange spacing and random colours.
It is enough to make you reach for an energy drink!
What if I told you that there is a simple tool in Microsoft Word 365 that, like the magic of Harry Potter, can bring consistency and peace back to your documents with a few simple clicks?
That’s where Word 365’s Format Painter comes it…. Your shortcut to formatting zen!
So What Is Format Painter?
Like a digital paintbrush, the format painter makes lets you paint consistent formatting across your document. It doesn’t matter if it is a font, bolding, italic, paragraph spacing, or font size, the Format Painter helps you effortlessly bring consistency and calm to your documents with a few simple clicks.
Format Painter is a two for one…. it’s a stress buster AND a time saver!
Why Use Format Painter?
Reasons why you need to make Format Painter a must in your Word 365 toolkit!
- Consistency: Utilising Format Painter means your text is consistent professional and easy to read. Getting you an A+ on your document report!
- Efficiency: Save having to make individual changes manually throughout your document by leveraging Format Painter to apply the formatting to multiple elements of your documents in seconds, not minutes or hours, cutting down your editing time!
- Comfort and Peace of Mind: Nothing like cleaning up a document to get it looking consistent and professional to make you feel great. Like spring cleaning for your files!
Subscribe to my productivity eNewsletter for more tips and insights to make using Microsoft 365 programs easier. Click here.
How do you Use Format Painter in Word 365?
The format painter is a three step process.
- Highlight the text with the formatting attributes you want to copy.
- Click the Format Painter icon, it looks like a paintbrush on the Home tab to copy the current text formatting.
- Locate and highlight the text you want to apply the copied formatting to.
Amazing… the formatting from the selected text is applied to the new text….
Bonus Tip: To keep applying the selected formatting to multiple locations in your document, double-click the Format Painter icon at the start. Keep “painting” the formatting till you are done! Then simply click the Format Painter icon or press the Esc key on the keyboard to switch the Format Painter off.
See It in Action
Want to check out Format Painter?
Take a look at my quick video
Donna’s Insights: Bringing Calming Peace to your Pages
A quiet, non descript helper, the Format Painter will help bring a sense of calm and order to your work. A simple tool, it delivers powerful results in no time. So easy to get used to, you will wonder how you every did without it!
Subscribe to my productivity eNewsletter for more tips and insights to make using Microsoft 365 programs easier. Click here.
