How to Find a Previous Version of a Word Document.
Ever worked on a document only to realize that the previous version of it was much better? Most people think if you edit a document, it changes the document for good. Well it does, but if your document is saved to either OneDrive or a SharePoint library, Microsoft 365 enables you to access various versions of the document based on time and date autosave. This is a handy feature if you are working on a document but decided that you want to go back to a previous version to review it, or to simply go back to it to start …
5 Tips to Improve Your Efficiency with Microsoft Outlook
First of all, let me clarify what Microsoft Outlook is used for. Microsoft Outlook is a software tool that enables emails to be sent and received, management of calendar and contacts as well as creation and management of tasks or things to be done. Given the sheer volume of email we receive on a daily basis in business, as a productivity speaker, trainer and course creator, I am regularly asked how to effectively plan your day so you get stuff done and don’t end up wasting your time dealing with other people’s problems or issues…..unless of course, that IS your …
How to Change the Color of a Worksheet Tab
Firstly, why should you change the colour of your worksheet tabs? Primarily, worksheet tab colors provide a visual cue that worksheets in an Excel file relate to each other, for example, team worksheets relating to a single department, data relating to a geographical location. Like anything in Excel, changing the color of a worksheet tab is easy when you know how. 1/ Right click on the worksheet tab you want to change the color of. 2/ Choose Tab Color 3/ Click the desired colour and the tab will change NOTE: To change multiple tabs to the same color at once, …
Comment and review Microsoft Word documents with Ease!
In older versions of Microsoft Word, collaborating on a document with colleagues was cumbersome! It required both the user and anyone contributing or editing the document an understanding of Microsoft Word’s track changes. How to switch track changes on and off and how to remove any mark ups after the collaboration process was completed. For those less experienced, it often felt easier to simply print out the document, make physical changes and pass it back to the owner, or to simply provide changes in the form of an email. With the evolution of Microsoft’s Office suite, today there are multiple …
It’s all in the preparation
I’ve been speaking, training and consulting for over twenty years and one of the things that still surprises me is the comments I get from participants about my presentations. I’m regularly told “gee you make everything seem so easy”, or “how do you remember all that?”. There is no real secret to presenting, making things look easy or remembering things. It just takes practice. I recently presented a program for a client to educate their organisation on some new software. I was familiar with the programs and whilst I could have just turned up and spoken about the programs to the audience, …
Productivity isn’t always about adding more
When it comes to productivity, the last couple of years have taught us that being productive doesn’t mean we have to be in a physical office. The pandemic improved productivity for many, cutting out travel time to and from the office every day. Making meetings shorter with less travel time and shorter meetings. It gave us back extra hours to spend with family or doing tasks otherwise put off to evenings or weekends or working on projects we never seemed to have the time to start. Although it was strange at first, we adapted, because we had no other choice. …
How to get more work done in less time
Stop Doing Things When I present Microsoft Office productivity sessions to clients staff always ask how to get more work done in less time. Everyone THINKS the way to get more done is to add more, but that often makes things worse! One more thing, to learn, manage, do or remember. Think about the start of every new year. So many people make resolutions to DO or ADD something, like lose weight or get fit. But I’m suggesting if you want to get more work done in less time, don’t ADD to your workload of tasks, try SUBTRACTING! Consider what …
How to get more productive
Want to know how to get more productive? Start by learning to switch OFF! In a world of 24/7 connectivity, it can be hard to switch off. But in the same way our body needs sleep to recharge and regenerate, our mind needs time to be disconnected from technology. Make TODAY the day you decide to start switching off! This can be as simple as choosing not to check emails after 5pm on weeknights; or not checking email on weekends. It provides an opportunity for your brain to be disconnected from technology and for your thinking and to be exposed …
